Timetables and room bookings

Internal bookings

2026

Link to 2026 Web Room Bookings --> do not use to change venues for a timetabled class, instead raise a support request.

Web room bookings for meeting spaces will open to all staff on Monday 15 December 2025.  
Teaching Spaces will remain unavailable until completion of all Higher Education and TAFE scheduling.

Web Room Booking Instructions (pdf, 287kb)

Teaching venue clashes

If there is a teaching venue clash (i.e. two classes/bookings looking to use the same room at the same time)

1. Confirm the Booking Details
   • Check the published timetable via the Web Timetable ( Staff view).
   • Confirm the room, day, time, campus, and teaching weeks.
2. Collect the Following Information Please have the following ready before contacting Scheduling Services"
   • Course and unit code
   • Class/activity type (lecture, tutorial, lab, etc.)
   • Allocated room, campus, day and time
   • Booking confirmation (if applicable)
   • Details of the other group involved (contact person, course/unit code, or booking reference)
3. Contact the Scheduling Services Immediately
   The Scheduling Team will investigate and confirm the correct room allocations for both parties or arrange an alternative space if required.
   • Service Now: Scheduling Services support request - Federation Employee Center
   • Phone: (03) 5327 8084

External bookings

For all external user bookings please contact Hospitality and conferencing services

Select a link below to view room resources at Federation University campuses.

• Berwick
• Camp St
• Gippsland
• Gillies St
• Horsham
• Mt Helen
• SMB
• Our campuses

2026

Timetables

The Semester 1 and Semester 2, 2026 final timetables have now been published. All timetable changes are now subject to Post Publication approval process.

Students will commence engagement via mySchedule:

*Semester 1 (2605): Preference entry opens 15/12/25 and closes 16/01/26
*Bachelor of Nursing & Bachelor of Nursing/Bachelor of Midwifery 2nd, 3rd & 4th Year Students (including 1st Year Gippsland Mid Year continuing students) (2608): Allocate Adjustment mode opens 15/12/25 and closes 16/01/26

Scope: This includes 2026 Academic Terms: Late Summer (2602), Semester 1 (2605), Early Semester (2608) & Winter (2615)
Version: All change now subject to Post Publication approval process.
Focus: All outstanding staff allocations to honour established timetable.
Goal: Uphold consistent student experience of a reliable Timetable.

Timetable Post Publication Change Request

All 2026 Unit addition and cancellations now need to be requested via the ServiceNow Post-publication Timetable Change form (ServiceNow).

All activity changes for all Academic Terms: Late Summer (2602), Semester 1 (2605), Early Semester (2608), Winter (2615), Semester 2 (2620), Spring (2625) & Summer (2627) now need to be requested via the ServiceNow Post Publication form as the Final Timetable has been published.

Connected Classrooms

Teaching staff wishing to use Connected Classrooms for their units are recommended to visit the Connected Classroom introduction resources.

If you are using a Connected Classroom as a general teaching space (no remote connections to students or other campuses) please review these operating instructions.  It is essential that you have a Bring Your Own Device (BYOD) to use with the Connected Classroom.

Timetable Data Collector - Staff Availability

2025 Timetable Data Collector is now closed for Higher Education teaching staff (all year).

Where no submission was lodged between 5 August – 23 August 2024, full teaching availability will be assumed when scheduling classes.

If you need to change your submitted 2025 unavailability, please complete a Staff availability form (doc,160kb) with the relevant approvals and forward to the Timetabling team.

Staff Availability Guide (pdf, 336kb)

For assistance with generating timetables via Allocate+ please review these ITS Guides.
For assistance with generating timetables via Web Timetable please view our Web Timetable Instructions (pdf, 794kb).

For all student queries including timetables call 1800 333 864.

Staff queries regarding general timetabling, casual room bookings, guidelines/procedures, publication dates and deadlines should be directed to scheduling staff via ServiceNow Portal or call 03 5327 8084.