Working with Children (WWC) checks

✅ All staff (regardless of position, function, or area of work)

✅ Contractors engaged in work on behalf of the University

✅ Volunteers
⚠️ Volunteer WWC checks cannot be used for paid employment.

📌 A WWC check is required unless an exemption applies under Victorian legislation.

For example, employees registered under the Victorian Institute of Teaching Act 2001 are exempt, as VIT registration includes an equivalent screening check.

✅ Current employees:

➡️ The University will reimburse the cost of your first WWC check
📌 Reimbursement can be claimed through Concur and charged to your Institute/School/Directorate/Centre account.

⚠️ subsequent renewals or new applications: Paid by the individual

✅ New employees: Responsible for the cost of their own WWC check

✅ Contractors: Responsible for the cost of their own WWC check

✅ Volunteers: WWC checks and renewals are free of charge  
⚠️ Volunteer WWC checks cannot be used for paid employment.

1.  Apply for a WWC check (if required)

If you don’t already have a WWC check, or need to renew:

✅  Visit www.workingwithchildren.vic.gov.au

➡️ Use pc@federation.edu.au when nominating Federation as your employer

2.  Upload your WWC check to Workday

✅  Use the Add Certification task
✅  Enter the expiry date

➡️  Your people leader will review and approve it, and it will be added to your staff profile

📌 Tip: Keep a digital copy on your phone for easy access.

➡️ Read the Working with Children (WWC) Check Procedure

To understand the requirements for obtaining, maintaining, and recording a valid WWC check as part of employment or engagement with the University.

📅 30 June 2026

Please ensure you have a valid WWC check uploaded in Workday by this date.

➡️ Visit the Working with Children Check Victoria website:

• Documents and how to apply
• Apply for a check
• Check your status
• Renew your check
• Update your details